Notre Dame Stadium in Indiana is the home of the University of Notre Dame Fighting Irish Football Team and boasts a capacity of 77,622 fans on a typical game day. The venue employs over 800 Ushers to assist patrons and a well-run event.
Heightened security along with payroll process revisions resulting from the Affordable Healthcare Act caused the University to review how they were managing on game days.
Traditionally, it was common for stadium Ushers to be paid a lump sum per event, tracked on a spreadsheet and paid out throughout the season.One of the ripple effects of the Affordable Healthcare Act was the University was required to start tracking the hours worked by Ushers, rather than just pay a lump sum.Upon review, it became obvious that the tracking and payment of Ushers in a university payroll cycle would be nearly impossible without an automated process.
However, tracking hours was not the only factor that required additional monitoring and processing. Previously, Ushers required little more than their uniform to gain access to the stadium, so increased security measures and a better employee validation method were also required.
Notre Dame turned to vendor Tracy, Inc. to integrate their UltraTime Enterprise time and attendance and event management software with Grosvenor Technology’s IT-51 touchscreen time clocks.The solution offered increased data accuracy and a streamlined check-in security process, plus automation that reduces the amount of time spent tracking staff hours.
Employees are now and pre-screened ahead of the season and permission to enter the stadium is granted or denied in a matter of seconds.With a swipe of the employee’s ID credential, the IT-51 terminal performs an lookup to the UltraTime database and displays the Accept or Denied message on the vivid 10” display.
Notre Dame relies upon the robust UltraTime Enterprise database and rugged IT-51 touchscreen terminal to highlight security risks to supervisors as employees swipe in on shift, helping to safeguard 80,000 football fans, staff, and vendors on game day.
“Notre Dame knew that with games being played at weekends, it simply was not feasible to process manual timesheets in the limited time available during each pay period.In addition, it would have been extremely difficult to perform manual security checks for all employees on game day and get them to their assigned work area within the stadium on time.So, they turned to Tracy to provide an accurate, reliable and cost-effective solution. We relied on Grosvenor technology’s hardware to help us deliver a solution that improves accuracy and cuts administrative time substantially every game day". - Curtis Gano, President – Tracy Inc
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About Grosvenor
Grosvenor Technology is a manufacturer of Workforce Management Solutions. They have been helping clients of all shapes and sizes, all over the globe for over 25 years, offering much more than just time clocks and terminals. Their complete end to end solution reduces both administrative and life-cycle cost, whilst empowering staff.
For more information, visit Grosvenor's website: https://www.grosvenortechnology.com/usa/